Form Empowering GLAMs connected to Wikimedia Commons
Form Empowering GLAMs connected to Wikimedia Commons is an upgrade of the current form developed by Empowering Italian GLAMs form to support institutions in providing authorisations and uploading content on Wikimedia Commons. The new form is designed to allow a wider international involvement of institutions in contributing to open access, reviewing their data on Wikidata and making content available with open licenses for Wikimedia Commons.
| Current form | New form |
|---|---|
| Uses Wikimedia Italia servers | Uses Wikimedia Foundation servers |
| Requires manual upload of content on Wikimedia Commons | Facilitates automatic or semi-automatic uploads on Wikimedia Commons |
| The authorisations and open access policies are uploaded in the system but they are not visibile | The authorisations and open access policies are public, visible, on Wikimedia Commons and connected to the Wikidata item of the instititions |
New form process
| Phase | What the institution does | What the new form does | Notes |
|---|---|---|---|
| Dashboard for the institutions | Institutions are directed to a specific website which provides information about open access and collaborations with the Wikimedia project, FAQ and the workflow. | Website with all the documentation
Specific subdomain of Wikimedia Italia |
|
| Institutions on Wikidata | They start their engagement by selecting their institutions on Wikidata or by adding information about their institution on Wikidata if it is not there | ||
| Reference person | They provide info about a reference person and authorisations to be contacted | ||
| Endorsement template | They download a template to express their support to open access | ||
| Open Access Policy and authorisation template | They download a template to create on their institution letterhead their open access policy and to provide the authorisation to upload a selection of content from their institution (they need to specify what they make available) | ||
| Open Access Policy and authorisation | They upload their Open Access Policy and authorisation associated to the Wikidata item of their institution |
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| Uploads | They upload images of their institution (maps, drawings, digital reproductions of the collections, images of the building, images of the museum design, old documents)
For each image they are asked the caption: subject, description, author, date.
|
Form
Training (short video) to explain what is a caption and why it is so important to provide the best information possible |
It is probable that institutions will upload by themselves only 3-5 images with captions (long process, difficult for the first experience, risk of loosing data during the procedure for bad connectivity...) |
| (Uploads simplified) | Institutions can eventually send images by email or by uploading them directly in a folder and use a spreadsheet to provide captions. | A team member uploads the images and captions in the system | |
| The images are validated by a team member - approved or rejected (if they are out of scope or if they represent an artwork copyrighted without specific authorisation | |||
| The images approved are uploaded on Wikimedia Commons by a bot | |||
| Feedback | A message is sent to the institutions to thank them and to point out where the images are now located | ||
| A message is posted by a team member on relevant project pages to notify the upload |